This is primarily a matter for each CBOC to determine.  As a general rule, it is probably best to err on the side of including essential documents in the agenda package for each meeting, which would mean that such matters would be sent out to all CBOC members in advance, as well as being available on the CBOC website for members of the general public to review if they wish.

One common situation in CBOC meetings is staff bringing in a large report, or a PowerPoint™ presentation, that was not part of the agenda package, and no CBOC member (or member of the public) had seen before it was presented – with the common excuse that there wasn’t time to get it finished before the meeting.  We suggest that CBOC leadership and members may wish to make it clear to staff that the date of the meeting was known long in advance and that the CBOC wants to receive all materials well in advance of the meeting date so that members – and the public – have time to review them and prepare.